Sangguniang Kabataan Management System

1. Scope and Coverage

• Who is covered: Authorized users such as SK officials and approved staff.
• Where it applies: Registration, account management, attendance, events, and reporting modules.
• When it applies: From account creation until archival or approved record disposal.

2. Information We Collect

• Identity details: Full name, birthdate, and government ID details.
• Contact details: Email address, mobile number, and home address.
• Verification files: Uploaded documents such as IDs, appointment files, and supporting records.
• System activity: Login history, access logs, role changes, and actions tied to your account.

3. Why We Use the Information

• Account operations: To create, verify, secure, and maintain your account.
• Service delivery: To run attendance, events, communications, and reporting features.
• Records management: To preserve official documentation and ensure continuity of operations.
• Security and abuse prevention: To monitor suspicious activity and protect the platform.

4. Access Controls and Sharing

• Restricted access: Data is visible only to authorized users based on role permissions.
• Internal access: May include system administrators, SK Chairperson, Secretary, and assigned officials.
• No public disclosure: Personal information is not publicly posted.
• Limited sharing: We may share data only when required for system operations, legal compliance, or security response.

6. Data Retention and Archiving

• Active period: Records are retained while officials are in active service or official term.
• Archive process: After term completion, records may be archived for audit, continuity, and historical reference.
• Access after archiving: Archived data remains restricted to authorized personnel only.

7. Your Privacy Rights

• Access: Request a copy of your personal information stored in SKMS.
• Correction: Request updates to inaccurate or incomplete details.
• Deletion or restriction: Request removal or limitation when allowed by policy and records requirements.
• Consent changes: You may withdraw consent, but this may affect your ability to use SKMS.

8. System Logs and Session Data

• Session management: Essential session data helps keep your login secure and stable.
• Operational logs: Logs are used to troubleshoot issues and monitor system performance.
• Security logs: Logs may be reviewed to detect unauthorized access or abnormal activity.

9. Policy Revisions

• Updates: This Privacy Policy may be revised as SKMS features or legal requirements evolve.
• Notice: The latest version will always be available on this page with an updated date.

10. Contact Information

For questions, concerns, or requests relating to personal data processing under this Privacy Policy, please contact: